Methods of Payment

Town of Mattawa Payment Options

The following payment methods are available:

  1. Pre-authorized Payment Plans: For Properties that are NOT in arrears
  • Monthly: Annual property taxes are withdrawn directly from your financial institution over 12 months from January to December.
  • Monthly: Annual property water/sewer payments are withdrawn directly from your financial institution over 12 months from January to December.
  • By Installment Due Date: Tax and Water/Sewer payments are withdrawn directly from your financial institution on the installment dates as per tax and water billings.

For more information and to enroll click here

  1. By Mail: Town of Mattawa, PO Box 390, Mattawa ON  P0H 1V0
  1. In Person at the Municipal Office – 160 Water St, Mattawa:

Payments may be made by cheque, money order, interac, cash and credit cards (Visa and Mastercard only).

  1. Internet/Telephone Banking:

Available through Scotiabank, Caisse Populaire, TD Canada Trust and BMO Bank of Montreal

Payments can be made using personal online internet/telephone banking.  Your entire roll number is required to process your payment (i.e. 4821-XXX-XXX-XXXXX-0000).  This option may be subject to service charges by your financial institution.

  1. Credit Card Payment:

General Payment – Credit Card Authorization Form

Tax Payment – Authorization Form For February and April Payment

Tax Payment – Authorization Form For July and September Payment

Water Payment – Authorization Form For March and August Payment

Missed/Returned Payments

  • A NSF administration fee will be applied if funds are returned by your financial institution.
  • A returned item notification will be sent reflecting the amount and due date required for replacement.
  • If payment is not received by the specified date, the next month’s withdrawal will incorporate the replacement total as well as the required monthly payment.
  • The Town of Mattawa may cancel the privilege of continuing in the plan if two concurrent installments fail to be honoured in the taxation year.
  • The unpaid balance of taxes and water shall be subject to penalties if overdue.

Change of Information

  • Any changes to your pre-authorized payment information must be received in writing at least 15 days prior to the next withdrawal date.
  • For financial institution account changes, a void cheque for the new account is required and completion of a new PAP form is required.
  • For address changes please contact the Municipal Office directly.

Cancellation

  • Written notice is required at least 15 days prior to the next withdrawal date to cancel the Pre-Authorized Payment Plan for any reason.  You must complete the Tax and Water Pre-Authorized Payment Plan Cancellation form (FORM PAP 3)
  • Failure to provide the appropriate notice may result in the continuance of future withdrawals from your financial institution.
  • If we are not notified by the property owner or lawyers, the Pre-Authorized Payment Plan will be cancelled immediately upon receipt of notification of change of ownership.

Cancellation Form

Water Bills

Semi Annual Billing

  1. Mailed in March and August
  2. Due dates are the last weekday in March and last weekday in August

Water By-laws:

Property Taxes

Interim Bill

  1. Mailed in February –Interim Tax Levy By-law 17-02
  2. First Installment is due the last weekday in February
  3. Second Installment is due the last weekday in April

Final Bill

  1. Mailed in July
  2. First Installment is due the last weekday in July
  3. Second Installment is due the last weekday in September

Property taxes are based on the assessment of your property. If you have a question concerning your property assessment, please contact the Municipal Property Assessment Corporation at 1-866-296-6722. Methods of payment are cash, cheque or debit.

Tax By-Laws:

Property Tax Collection Policy

Vacancy Rebate Program Eligibility Criteria

 

Category 1 – Buildings that are entirely vacant

A whole commercial or industrial building will be eligible for a rebate if:

The entire building was unused for at least 90 consecutive days

Category 2 – buildings that are partially vacant

A suite or unit within a commercial building will be eligible for a rebate if, for a least 90 consecutive days; it was not used; and

clearly delineated or physically separated from the used portions of the building; and either/or  capable of being leased for immediate occupation

undergoing or in need of repairs or renovations that prevented it from being available for lease for immediate occupation, unfit for occupation

 

A portion of an industrial building will be eligible for a rebate if, for at least 90 consecutive days, it was:

not used; and clearly delineated or physically separated from the used portions of the building.

Exclusions

A building or portion of a building will not be eligible for a rebate if:

  • it is used for commercial or industrial activity on a seasonal basis;
  • during the period of vacancy it was subject to a lease, the terms of which had commenced; or
  • during the period of vacancy it was included in a sub-class for vacant

APPLICATION REQUIREMENTS

 Completed application form must contain the following:

  1. Taxation year applied for
  2. Type of application; interim or final
  3. Name, address and roll number
  4. A sketch of the vacant area included with the application
  5. If previously tenanted, a copy of the expired lease and the current lease and/or property rent roll. The lease agreement should include pages that identify the premises, the commencement and ending of the term, and signature page where both owner and tenant have signed
  6. If this information is not available, the owner may be required to submit a notarized statement or an affidavit confirming the vacant area and timeframe
  7. Documentation that the property was offered for lease within the vacancy period (Applicable to commercial properties only)
  8. The square footage and description (i.e. unit/suite number) of the vacant area and vacancy period from and to dates
  9. The total square footage of the building where the vacant portion is located
  10. When an agent is representing the owner, written authorization from the owner
  11. Name of applicant and signature

REBATE APPLICATION

 As taxes are a lien on property, adjustments resulting from vacancy rebates are applied to the property tax account at the time of determination. If you have an outstanding vacancy application and are selling your property, please ensure your lawyer makes provision for readjustment of taxes subsequent to your closing.

Note:   For complete information about eligibility and application requirements; refer to section 364 of the Municipal Act and Ontario Regulation 325/01, as amended.

PROPERTY TAX REBATE PROGRAM FOR REGISTERED CHARITIES

(pursuant to Section 361, Municipal Act, S.O. 2001, c.25, as amended)

 The Corporation of the Town of Mattawa’s Property Tax Rebate Program for registered charities, as provided by By-Law No. 17-12, as amended, is authorized by Section 361 of The Municipal Act, 2001, S.O. 2001, c.25, as amended. This legislation obligates municipalities within the Province of Ontario to rebate certain registered charities 40% of the property taxes paid by them directly or through a lease.

To be eligible for a property tax rebate, the following conditions must be met:

  •  The applying organization must be a “registered” charity under the Income Tax Act (Canada), and as such possess a valid Canada Customs & Revenue Agency BN/ Registration Number or a Non-Profit Organization as defined in the Income Tax Act (Canada);
  • The applying registered charity must own and occupy the commercial and industrial property for which the rebate is being sought; or be a tenant in a commercial or industrial property for which a rebate is being sought;
  • The applying registered charity must fulfill the application requirements and submit a fully completed application form.
  • An application for a taxation year must be made after January 1 of the year and no later than the last day of February of the following year.
  • The applying registered charity must agree to supply the municipality additional information as may be requested to substantiate the application;
  • Receipt for all taxes paid by the charity or non-profit organization (tenant) to the owner/landlord for the year which the rebate is This receipt is mandatory in order to process the application. Where applicable, this receipt should reflect the property tax paid and the portion of the total that represents H.S.T.
  •  In order to process a property tax rebate request, the attached ORIGINAL application form must be completed in full and submitted Faxes will not be accepted.
  •  Section 1 is to be completed by the registered charity (or registered charity’s agent).
  • Section 2 is to be completed by the property owner (or property owner’s agent) if the registered charity leases the commercial or industrial property for which a rebate is being sought.
  • A copy of the registered charity’s current CONFIRMATION OF REGISTRATION letter referencing the BN/Registration number, as issued by the Charities Directorate (Canada Customs & Revenue Agency) MUST accompany the original application
  • This CONFIRMATION OF REGISTRATION letter is readily available by contacting the federal government’s Client Assistance, Charities Directorate (Canada Customs & Revenue Agency) by telephone at 1-800-267-2384.

Please Note:

  1. Pursuant to the provisions of By-Law 17-12, rebates may be issued in two (2) installments. One half (1/2) of the rebate amount within sixty (60) days after receipt of a completed eligible application and the balance within one hundred twenty (120) days after receipt of the application.
  2. The Charity Rebate Program is an annual  program;  a  new  and complete application must be filed each A previous year’s application (and supporting documentation) does not constitute precedence or legitimate any right of entitlement for the current year.
  3. Where the rebate amount has been determined based on the estimated property taxes of the eligible property, the amount of the rebate shall be recalculated after the determination of the property taxes and the appropriate adjustments.

Property Tax Deferral Program

Low-Income Senior Applicant: Please attach copies of the following documents for eligibility verification:

  • Birth Certificate
  • Proof of  receipt  of  payments  under  the  Guaranteed  Income  Supplement  (GIS) as established under Part II of the Old Age Security Act (Canada) as amended

 Low-Income Person with a Disability Applicant: Please attach proof of receipt of assistance paid under the Ontario Disability Support Program Act, 1997 as amended. (include copies of stubs.)

Important Information:

  • The property Tax Deferral Program applies to current taxes and not to tax arrears
  • Any property tax arrears must be paid in full prior to enrollment
  • The undeferred portion of taxes must be paid in full
  • The deferred amount must be in excess of $100.00.
  • The application must be filed annually
  • The owner and/or spouse must occupy the